How I use my iPad

How I use my iPad

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I was asked by a colleague how I use my iPad effectively and what the apps are that I use to get work done. I sent him an email, but thought I would expand on it here. Also, I must admit, that lately I have been going back and forth quite a bit between my iPad Pro and my MacBook Pro … it always seems to be that way when Apple releases a new version of MacOS.

At any rate, here are my top apps, outside of mail and calendar (which by the way are Apple Mail and Timepage):

I use Evernote to keep all of my notes organized. I don’t type many notes, but I do draft a ton of emails and memos in Evernote. When I take notes in meetings I do it by hand with …

Penultimate … this is the note taking app I use with the Apple Pencil. It connects to Evernote automatically so any and all notes I take in this app also show up in Evernote. It allows for searching, even within hand written notes. If I get paper handed to me in meetings that I want to keep I use …

Scannable … this lets me take a quick picture of the pages and it converts them into searchable attachments that also show up in Evernote.

Office365 apps … Word in particular is a constant. The whole Office suite on an iPad is really quite amazing. I pay for O365 out of pocket at the moment, but will obviously switch to the UChicago instance when we go live.

1Password is the way I manage my passwords on all my machines. On iOS, without an integrated password management tool I would be completely out of luck.

Google Docs is also a must for me as several of my colleagues use Docs as the way we write and share.

Box is also a heavily used app for me, but you could easily replace that with iCloud Drive, Dropbox, OneDrive, Google Drive, etc depending on what cloud based storage option one might be using the most.

WordPress … I maintain a few blogs and find writing in the native WordPress app on iOS to be a pleasure. As a matter of fact this was written on my iPad.

Concur … doing approvals for travel and expense reports is so much easier on iOS than on my laptop, so I typically do all that from my iPad.

I’ll lump Twitter, Facebook, Tumblr, and Flickr together … I maintain contact across the social web on most of these platforms with varying degrees of engagement, but ultimately I find all of them easier and faster on the iPad than on my laptop.

Finally, for reading I keep Feedly, Medium, and Apple News in play most of the time. I do RSS with Feedly, but lately have been spending a ton of time in Medium.

With all that said, the introduction of the Apple Pencil has really changed the way I use my iPad — I never used to take digital handwritten notes, but now that I have the Pencil it is my preferred method. That has allowed me to leave my old school, paper-based notebook at my desk.

Vía Cole W. Camplese http://ift.tt/2eHWneb

Toward IT@UChicago

Toward IT@UChicago

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About 12 months ago (on 9/28/2015), I sat down with the IT Leaders from across campus for the first time ever to talk about the environment we all work in. It was an interesting first meeting in that when we talked about the kinds of things they would like to see IT Services do better and things we should tackle together. I wrote down what everyone in the room said and have looked at that list over and over again during my first year to drive my thinking as we keep making progress as a campus. What struck me was the consistency with which the IT Leaders listed the things they thought we could all do together and do better — campus-wide ticketing, campus-wide email, classroom standards, and so on … a picture of my notes from that day are below.

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Interestingly enough, one year later most of that list is what we are thinking about as areas of focus in the IT Rationalization program we kicked off at the start of August. The items that aren’t part of IT Rationalization are mainly enabling processes (SLAs) that are being addressed in our current work at redeveloping ServiceNow. It makes me really excited to think we are pointing in the right direction as an IT community.

That leads me to introduce an important initiative that I have been talking about for almost as long as I have been here, IT@UChicago. A simple observation I made upon arrival is that we do not have a structural way to make large decisions together as an IT community. At the end of the day ITS is a service provider, we should be more engaged with the larger IT community to better understand the needs of those we provide services to and for. Crafting a vision for how we come together and do that is at the heart of IT@UChicago. The initiative will be built on four core programs …

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Each of the four build on and support the others. We have kicked off the IT Rationalization, starting with data collection with ITS already. We will be asking all of our campus IT counterparts to do the same thing starting this week. The IT Leadership Council will be formed over the next few months and will bring together the senior most IT leaders from across the campus to form an ongoing shared decision making group. The IT Academy will be formed out of the ITLC to help level the knowledge about core IT for our larger community. IT Events will be planned together to share knowledge, grow community, and highlight the work we are doing collectively and individually.

We have built a new website that I invite you to look at and react to. I felt creating a site that laid out this vision would help not only make people aware of what we are doing, but to also help hold us accountable for doing what we’ve been talking about over the last 12 months. The community was clear with me during my first year, they want to be a part of the future of IT at UChicago and I feel building this initiative this way will allow us to achieve that vision.

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Why are you here and not somewhere else?

Why are you here and not somewhere else?

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A really thoughtful reflection by one of my ITS colleagues. I have always believed that when multiple members of the organization write, it raises the collective intelligence of the whole group. We are team made up of people who have such a diversity of thoughts, experiences, and insights. When we share our work as a group it amplifies the messages we are trying to communicate to the campus.

Maybe many of us just feel like a cog in the wheel, feeling siloed, and disconnected from any larger purpose – well, yeah, that is kind of depressing. And it begs the question, why are you here and not somewhere else?

Source: Why are you here and not somewhere else? | A Collection of Notes and Thoughts

Vía Cole W. Camplese http://ift.tt/2bfpRy5

Suneetha Vaitheswaran Appointed Executive Director of Business Information Systems

Suneetha Vaitheswaran Appointed Executive Director of Business Information Systems

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suneethaAlthough in my March “Update on ITS” email, I wrote to you recognizing Suneetha Vaitheswaran’s talents and my decision to ask her to report to me and become part of the ITS senior leadership group (SLG), I’d like to take this opportunity to formally recognize her contributions. Suneetha has accepted the role of Executive Director of Business Information Systems within IT Services. While the role is fundamentally similar, this change in title and reporting to the SLG salute her strategic contributions and the institution-wide impact of her team’s work.

From the point of my arrival, Suneetha has impressed me with her consistently thoughtful engagement in key campus and business initiatives. Because I strongly believe that analytics are strategically important in making appropriate and effective decisions, the work of her team is of the utmost value to the institution’s senior leaders. Through her actions I have recognized how the professionalism and performance of her team serve us all through providing essential business data analytics and services.

I’ve observed Suneetha’s engagement with her team, noting especially the interest she shows in each individual. She was equally engaged as a member of the OLG. These important things I wish to recognize and reinforce by her migration to the SLG; the engagement and perspective she brings to the SLG have already moved us forward. Surely, my repetition of the phrase, her team, isn’t lost on you. I’m confident you natively recognize how, for ITS to do productive work, we must be engaged. Like Suneetha and her group, that means working well together within and across our units and fully acting as part of a whole.

You can review the responsibilities Suneetha holds with this role and the path she’s taken to this point in our ITS About Us pages, at http://ift.tt/2bT8gAn, where you will see such terms as “establish and deliver on a cohesive strategy” and “deliver self-service access to analytic applications and ad-hoc reporting functionality.”

These tie directly to what Suneetha brings to the job from other realms of her life. When Suneetha performed for us at the Holiday party (shout to Oren Sreebny), I was blown away by her versatility and mentioned it to Barry Johnson. Barry told me that Stan Kenton described jazz as a mindset. “A session in jazz is comparable to an open forum where theories and opinions are discussed openly and freely … Speeches with words of various inflections and insinuations are replaced with a flow of melodic, rhythmic music.” We agreed that Suneetha brings that mindset through the metaphor of jazz – that wonderfully expansive and inventive way of thinking about that which otherwise seems ordinary – to her work.

I’ll close with one final highlight which points to her focus on serving broader communities: Suneetha was a founding member of the Higher Education Data Warehousing group, a body of more than 1500 DW professionals from more than 500 institutions across the US and abroad.

Please take a bit of time to introduce yourself and riff with her on the various opportunities that lie within IT Services. You’ll be engaged.

Vía Cole W. Camplese http://ift.tt/2bkhyCB

Cubs Day

Cubs Day

Earlier this week I was lucky enough to attend a Cubs home game against the Brewers. What made it extra special was that it was an outing with a bunch of people from the UChicago ITS team. A colleague of mine had purchased a block of nose bleed seats that were to be used as part of a CIC meeting. Too bad for him that the original game got rained out so we were stuck with a group of tickets. We decided we would raffle them off to people in ITS.

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What I was struck by, other than the beauty of Wrigley and the Cubs outstanding play, was just how much fun we all had. It was nice getting to sit together as a group and laugh and talk for a few hours. In a lot of ways it was like an extended Coffee with Cole. I got to know some of our staff better than I would have otherwise and made some really meaningful connections. I honestly think those who could make it were extremely appreciative. It has me thinking that we should do this as an entire group next year if we can pull it off.

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Launching Mobile/Digital Now

Launching Mobile/Digital Now

The time has come. On Monday we will roll out our first systematic piece of the Mobile/Digital Now initiative at Stony Brook University. This is the first of two iPad planned rollouts we have in place for the start of the 2015 academic year, the next will be announced in a couple of weeks. Below is the text from the media briefing for Monday’s event …

On Monday, July 6, Stony Brook University’s Mobile/Digital Now initiative will equip 185 EOP/AIM (Educational Opportunity Program/Advancement on Individual Merit) freshmen with iPads as they begin their four-year journey at the University’s Summer Academy. These iPads reinforce the University’s commitment to providing access to academic excellence for these freshmen. The Mobile/Digital Now initiative, led by Stony Brook Chief Information Officer, Cole Camplese, will help transform and reinvent learning environments and enhance access to anytime, anywhere learning resources.

The Mobile/Digital Now initiative is also set to expand to support Stony Brook faculty in the appropriate utilization of technology to enhance teaching; will control costs of learning materials for students through eTexts; increase access of critical courses to enhance both retention and four-year graduation rates and equip the University community with the latest mobile devices that will aid in future academic success.

The EOP/AIM Program provides educationally-related supportive services and supplemental financial assistance to those students whose educational and economic circumstances have limited their post-secondary educational opportunities. These iPads are distributed for students to use throughout their four-year undergraduate careers.

There are so many reasons to be excited about this project. The first is getting to work with colleagues from EOP/AIM to help build an even stronger program. Another lies in getting to work closely with the students themselves. As part of the project I will be personally running a steering group made up of students in the program so I can maintain a finger on the pulse of the initiative and work with them to make it stronger. Finally, working with my DoIT colleagues to make this a reality has been inspiring! In a very short period of time we have worked to deliver the iPads under mobile device management tools, increased wireless density in key areas, and built new support modalities for our audiences. Really exciting stuff.

The students will get their iPads and cases still shrink wrapped in the boxes. They will get to open them, turn them on, and have a fully functional iPad with both Stony Brook and commercial apps auto installed as well as access to additional academic content. All of these will be pushed directly to the devices as they activate them — even their University email will be auto setup. I can’t wait to see it all unfold. Below are screenshots of what they will see as their devices activate. Great work everyone!